Vehicle Inspection Checklists
Written by Tobi Customer Support
Updated at July 17th, 2026
Table of Contents
Vehicle Inspection Checklists help ensure drivers complete required vehicle inspections and safety checks throughout the day. Fleets can use these checklists to track vehicle condition, enforce compliance requirements, and identify maintenance or safety concerns before they become issues.
Drivers complete inspections directly from the Driver App, and managers can review completed checklists and submitted photos from the admin portal.
How Vehicle Inspection Checklists Work
Vehicle Inspection Checklists can be configured to appear at different stages of a driver’s workflow:
Start of Day
Completed before the driver’s first trip of the day.
Common examples include:
- Inspect tires and vehicle exterior
- Check fuel level
- Verify registration and insurance documents are present
- Confirm proper uniform or identification
- Check for dashboard warning lights
- Note beginning odometer reading
Every Trip
Completed before or after individual trips.
Common examples include:
- Confirm passenger information
- Verify wheelchair securement equipment
- Check vehicle cleanliness
- Ensure passenger belongings have been collected
- Verify safety equipment is available
End of Day
Completed after the driver’s final trip.
Common examples include:
- Inspect vehicle for damage
- Remove trash and clean the vehicle
- Check fuel level for the next shift
- Verify all passenger belongings have been removed
- Report maintenance concerns
- Note ending odometer reading
Driver Experience
When a checklist is assigned, drivers will be prompted to complete it directly within the Driver App.
Each question can be answered using:
- Thumbs Up (Pass)
- Thumbs Down (Issue Found)
Drivers may also be required or allowed to attach photos to document concerns such as:
- Vehicle damage
- Dashboard warning lights
- Cleanliness issues
- Equipment concerns
Checklist responses are submitted and stored automatically for review.
Benefits of Vehicle Inspection Checklists
Vehicle Inspection Checklists help organizations:
- Improve driver accountability
- Maintain vehicle safety and compliance
- Identify maintenance issues early
- Create an auditable record of inspections
- Monitor fleet readiness throughout the day
- Receive visibility into reported vehicle concerns
Need Help?
If you would like to enable Vehicle Inspection Checklists, modify checklist questions, or make changes to your inspection process, please contact the Tobi Support Team at help@tobicloud.com
